Its important to create an employee handbook as soon as you have a mission statement and know what information youre required to share or want to share with your employees. New to graphic design and not sure how to effectively use icons? How can I help my hiring team provide a great candidate experience? Using fonts like a pro can seem overwhelming but just remember: Most decorative to least decorative = headers to body. Check out these handbook examples for inspiration: Less is always more in design, and your employee handbook should be no different. Step 4: Share your finished employee handbook. Employee self-service and seamless Benefits management. Why should your business have a staff handbook? Customize the template to reflect federal, state, and local laws, and . Hubspot also puts its handbook on SlideShare, demonstrating its commitment to transparency. Your harassment policy should clearly state what is expected of employees in regard to their behaviour. Start your handbook with a message from your CEO like Sterling. Ours is included in all employment offer letters, in the onboarding process and pinned on Slack. These policies give information to employees about your expectations of them. What should an employee handbook necessarily contain? Your company should aim to limit employee turnover. This will include guidance on workplace ethics and expected behaviour. In other countries like the US, however, no federal or state regulations require an employer to have an employee handbook. . The following is required for Saver Group, Inc employees: Pressed/ironed company shirt, vest, or smock. Next we cover the fundamentals of employee handbooks, plus offer 7 handbook examples you can learn from. Here are six areas that can help you kick-start a strong employee handbook. Please ask your attorney to review your finalized policy documents or Handbook. Using visuals also helps retain your readers attention. We keep detailed records of our company cars with manufacturing date and mileage. Serves as a resource for employees to check dress codes, vacation and sick leave policies, parking recommendations, timekeeping policies, etc. Also, feel free to modify this templates language to match your companys culture. It would also be useful to cover areas such as overtime, working hours and family medical packages. This allows the new starter to know exactly what to expect immediately without being overwhelmed with information. You will want to create an environment where raising a grievance about these issues is as seamless as possible. An employee handbook is the Holy Grail of your company. Here are the contents of our Employment Basics template: This section describes what your workplace is and should be like. What is an employee handbook? They can ensure that policies, procedures and working practices are enforced fairly and rigorously, thus eliminating confusion and misalignment within your team. Give To An Employee For Feedback. Save A Lot is one of the country's largest discount grocers. This should include: A clear code of conduct section will help you in those difficult conversations with an employee who is not meeting requirements, allowing you to refer back to it for support. Tip: Be creative! without them you wouldnt be able to use Venngage. When it comes to employee handbooks, just complying with the law is the bare minimum you should be aiming for. 1. How do I know if I'm supporting the basic human needs of my people? The much-circulated Valve employee handbook (PDF) explains: "Nobody 'reports to' anybody else. Streling's culture code also uses a slide share to successfully get across a lot of information. Employee handbooks are a human resources essential, alongside HR reports, performance reviews, and incident reports, so its important to get right. Include rules for meals and breaks, PTO, minimum wage, overtime, and fair workweek, for instance. An Employee Handbook can make new hires feel supported and confident as well as improving work ethic from day one. Blues and greens can feel cool or serene. The family medical leave act and workers compensation policy is expected to be included. Call us for free initial advice on 1300 651 415. Step 1: Write the outline of your employee handbook Zappos' culture book published for public viewing in 2014 is a great example of how to do company culture right. In other words, organize your employee handbook so that the most exciting information such as your company values and culture and employee benefits come first. For this reason, creating an employee handbook should be non-negotiable. By Andy Stewart. It is a great tool for clearly mapping out your company's ethos, values, and expectations of its employees. Especially if theres a disciplinary process involved. Attendance and Punctuality Include a section stating that employees are expected to be at work every day and on time. Download the employee handbook pdf and start building yours! Focus on the language and tone you're using - make sure to focus on the positives, address employees as "you" and "we", and include a dose of humor if possible. Download the full Employee Handbook template in .doc and pdf format by clicking on the links at the bottom of this page. They help a company outline workplace expectations, giving employees a defined structure to work from. Youll never lose a document againand nor will your employees! As a result, knowing how to track hours is essential. When creating an employee handbook youre providing new employees with a taste of the company and its culture so its especially important that you use your company brand guidelines. Once you have picked a design style and have your outline and information locked down you can start to pull together your employee handbook. Put simply, you should update your employee handbook every time something within your workplace changes. Your complete guide to create an employee onboarding process in your organization. device to enhance site navigation, analyze site usage, and assist in our marketing efforts. The full template includes these sections plus an introduction so you can welcome new employees to your company. Tell us what *you* think of our resources and what youd like to see here in 2023. Hire faster with 1,000+ templates like job descriptions, interview questions and more. This approach might not work for everybody, but if your company prides itself on its wit, sarcasm, and tongue in cheek approach to communications then this could work for you. By tying these sections together, you can build a complete company employee handbook. Is there a way I can simplify my employee income verification process? This policy covers areas such as the use of company electronics to use personal social media. Through these policies, you show you value employees and motivate them to keep working with you. Its a lot easier to know how your handbook should look when you have real-world examples to work from. If you dont already have one of these, we highly recommend you create one. It will also display the company's stance on these issues. Deels onboarding plugin automates your onboarding process, triggering tasks that prompt your new hires to review your employee handbook in Slack. However, many federal and state laws require employers to inform employees of their rights in the workplace. Your data protection policy should include information on the principles of data protection and how your employees should follow them, how you process staff data and the handling of sensitive data. Including one of these as part of an employee handbook will help employees know what is deemed unacceptable behaviour in relation to equal opportunities. Look at employee handbook examples for inspiration, but make sure you write in your own companys tone and voice. 140+ New HR Trends & Stats For 2019 Employsure can help you draft workplace policies, procedures and documents such as a Handbook. In this article, we dive into what an employee handbook should include and provide examples of companies that have created highly regarded handbooks to inspire you. This will ensure you include all necessary materials to make your handbook effective. For existing employees, the handbook serves as a point of reference they can turn to whenever they need certain workplace information, such as payroll procedures or their employment rights. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. In this employee handbook example icons have been used to help show new employees what they can expect on their first day at the company. Its important that the colors you use in your employee handbook reflect your organization and your company culture. It provides new hires and employees with information about the company, such as its: For new hires, this information is vital to getting started on their 1st day. What are some workforce trends I should be aware of as I plan for 2023? There should also be an easily accessible, interactive online version of the handbook. To support your efforts even further, heres our guide on what each section entails and tips to flesh out your own employee manual matching your companys requirements: Keep in mind that our employee handbook examples and relevant advice are not legal documents and may not take into account all relevant local or national laws. Employee handbooks can act as an introduction to a company, answering common questions and concerns and setting the tone for the rest of the professional engagement. Save-A-Lot was sold by Supervalu in late 2016 to Onex Corporation for $1.4 billion, and it wasn't long after that they brought in a secret weapon an Aldi nemesis. Learning about the companys history, mission, and core values can increase employee engagement and loyalty. Without these cookies, services youve asked for cant be provided. We use essential cookies to make Venngage work. Aimee Brougham-Chandler, 27 December, 2022 by Make sure you take the time to preplan to contents of your employee handbook before diving in. A good way to make sure you dont miss anything is to use colors to indicate when a section still needs work, like in this employee handbook example: At the end of the day, creating an in-depth and updated handbook is a collaborative process. Start today by requesting a demo or posting a job for free to discover how Workable can help you find and hire great people. When you shop with us, you'll find quality fresh produce at everyday low prices, fresh meat that is cut in-store, and our award-winning exclusive brands that will save you more. All accounts start with a 7-day free trial and can be cancelled at any time. But providing your new hires with an employee handbook early on in their employment (think: first day) is a great way to make sure that the employee has all of the necessary information and also has a resource to constantly refer back to if they have any questions. Save-A-Lot caps for meat/produce employees. If you havent devoted the time to writing and designing an employee handbook yetyoure likely not the only one. Discover eight employee handbook examples you can draw inspiration from in this post. 100% Employee Owned Houchens Industries is one of the most diversified and largest 100% employee-owned companies in the country. Examples of what you should include in an employee handbook. Table of Contents. Workest is here to empower small business with news, information, trends, and community. In this case, an employee handbook can prevent employers and managers having to relay the same information and lets employees refer to things they may have missed later. You could even create your employee handbook as an interactive PDF and interlink between documents and websites, to make it easy for your employees to find all of the specific documents and sites that you reference within the handbook. Its about ethics and trust and building a safe and professional space for everyone. Venngage offers a variety of fully customizable employee handbook templates for you to use. The manual is available to the public as part of GitLabs commitment to transparency, and they welcome criticism. It's filled by a humorous but an informative tone making its users feel supported. Every great employee handbook starts with a great outline. Here are ten tips for developing an effective employee handbook in 2021. Step 1: Write the outline of your employee handbook, Step 2: Design your employee handbook using a template, Step 3: Compile all of the information you have gathered into your employee handbook, Step 4: Share your finished employee handbook, layer icons on top of each other to create a scene, 17 Essential Human Resources Poster Templates (Updated), 12 Effective Performance Review Examples [+ Tips From an HR Manager], Office information and main office contact details. To make things easier for you, Zenefits offers free employee handbook templates and a customizable employee handbook builder. That'll brighten your day. However, through the use of exit interviews, you can identify key areas of improvement in your company culture and leadership through the employee's constructive feedback. ), but you dont need to outline the nitty gritty details in your handbook. From outlining your company mission statement to policies and expectations, an employee handbook makes things clearer for employees and owners alike. 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Calculator overtime pay for your employees quickly. An employee handbook can even save time during employee induction periods, where a lot of information must be discussed. Color psychology is something you might not have heard of, but will have certainly experienced. Including it in your handbook will be useful as a reference to ensure all employees are aware. Therefore, it's advised to have a handbook already in place before you begin the onboarding process of any potential employees. Aimee Brougham-Chandler, 14 December, 2022 by Discrimination and harassment are both things that we should never tolerate in a workplace. It should also be clear, concise, and contain the company's: While there are no direct laws enforcing the use of an employee handbook, there are some state laws requiring you to inform your employees of their workplace rights. Its also worth noting here that certain country-specific employment laws may require you to have an official employee handbook outlining mandatory work rules. If you include anything to do with employment law in your own employee handbook, it is best to build a flexibility clause into the handbook. Ask them what they think the most important thing to communicate to new hires would be. This helps them approach their work with more confidence and increases their efficiency right off the bat. Items can change for an overwhelming amount of reasons. About us. Using consistent fonts across your brand is one of the easiest ways to create professional looking designs. Read More Recent News We created a Leaving our company template to address relevant issues. Mix and match fonts within your employee handbook to create an interesting design, like in this Starbucks employee handbook example. In essence, an employee handbook is a simplified document used by employees, whereas a policy manual is an exhaustive policy document, for use by management and Human Resources (HR). Tip: Valve continuously uses real life examples, which is great for getting too grips with the office life and to be better prepared for real life situations. #3 - HR Employee Handbook. An employees signature on an employee handbook will show that they acknowledge the company's policy and agree to abide by them. This means . So, including it as part of the handbook makes a lot of sense. Get Contact Info for All Departments. Streamline hiring, onboarding, and employee documentation into your workflow. Employers give this to employees to clarify their rights and responsibilities while theyre employed with the company. Step 2: Design your employee handbook using a template An employee handbook is a document created by an employer (often the Human Resources team) to communicate employment and job-related information that employees must know. Employee handbooks are truly a choose your own adventureno one size fits all scenario. Please check your login credentials and try again. Sometimes known as an employee manual, staff handbook, company policy manual or even a culture code, employee handbooks are given to new hires after their acceptance of an offer letter. You should include your disciplinary procedure as part of the employee handbook. Think of your policy manual as your terms and conditions document. Purpose of Employee Handbooks. Inspired by these employee handbook examples? How can I incorporate fair chance hiring into my DEI strategy? If you havent created an employee handbook for your business yet youre not alone. Typically though, the best employee handbooks usually include the following information: There is no law requiring you to have an employee handbook. As the company grows, having a source of truth regarding processes, codes of conduct, and behaviors becomes integral to preventing and extinguishing conflict. Youll want to create an employee handbook once you start hiring employees. New employees should receive a hard copy of the handbook on their first day. That aside, when it comes to legal issues, you can use the handbook when you encounter situations such as an employment tribunal. If youre creating your very first employee handbook, or updating your existing one, read on. It guides how employees should behave at the company to ensure that they act in a way that is both legal and in sync with a company culture. Creating checklists of opening and closing duties is an efficient way of making sure all tasks get done everyday. It simultaneously informs employees while getting them used to the product. Its full of personality using color to bring its messages to life. Share Your Experiences Save-A-Lot Food Stores Getting employees to read the handbook is another battle. Access all our Free calculators, helping you save time. Create an employee handbook now Customize an employee handbook template in minutes. Keep your employees in mind by highlighting the most important information foremost. Employee handbooks should be designed to do more than just communicate information and answer routine questions; your handbook should help you achieve your organizational goals and objectives. Always seek expert advice when in doubt. Close your employee handbook on a positive note though. Employee onboarding is a crucial stage in all employees career cycle. (Note: this company car policy is available at all times in the employee handbook of our employee app, Connecteam). To work on your own Code of Conduct, use our complete template which includes the following sections: This part explains how you pay and reward employees for their work and help them develop. In this employee handbook example the paragraphs are brief and written simply, so that everybody can understand the information being shared. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland Americas: +1 857 990 9675 Tage Kene-Okafor. Its about the conditions your employees work in. Employee Signoff Signifying Receipt and Acknowledgement that he/she understands and will abide by the contents included, Accommodation For People with Disabilities, Harassment and Discrimination Reporting Procedure, Joint Health and Safety Committee Information, Accepting and Giving Entertainment of Gifts, Employee Conduct and Performance Disciplinary Process, Make your headers as descriptive as possible, Make the header a different color to help it stand out, Use a clear, readable font for the header this doesnt necessarily need to be the same font that you use for the body text. It makes them feel appreciated and apart of a team as well as reducing employee turnover. We crafted a template to help you build out your Workplace policies section. Use our employee handbook template to: Share important company information during onboarding. Our benefits and perks template includes the following sections (but do add your own unique benefits and perks): Related:Employee benefits: A guide on common and best benefits. Creating a great employee handbook helps foster a positive work environment with clear communication and a shared culture. An employee handbook tells your employees what to expect, and should be written in easy to understand language. The handbook guarantees uniformity in how employees are handled; managers and business owners can consult it when responding to employee inquiries, making decisions, or enacting performance-related remedial measures. They are a great way to demonstrate how you are committed to tackling indirect and direct discrimination in the workplace. Valve also explains its hierarchy which is flat allowing its employee's to pick their projects, which this modern approach to work is supported by Valves slightly "off-beat" approach to its handbook. What should be included in an employee handbook will vary by company depending on the company size and industry. However, if they are minor or non-detrimental and they are not part of the contract of employment, they can be updated in line with current legislation as and when required, without having to obtain your employee's agreement. The only hardcover employee handbook on our list, yet equally enjoyable as the digital ones, comes from the recruitment company Austin Fraser. These cookies are set by our advertising partners to track your activity and show you relevant Venngage ads on other sites as you browse the internet. Founded in 1977, Save A Lot is one of the largest discount grocery store chains in the U.S. with approximately 1,000 stores in 33 states and 13 wholesale distribution centers. But when your employees check back in with your employee handbook they are likely to be looking for a specific piece of information. In this employee handbook example various icons have been used to create a living room scene such as an arm chair and a coffee table. All content is available on the global site. IT Department. Ill explain what you should include in your handbook, along with some employee handbook best practices and design tips. Small businesses power the economy. . 2- With the right employee handbook, you can codify your company culture. Even if you know what needs to go into your employee handbook, such as company policy, you may still struggle to envision what its supposed to look like. How often should you update your employee handbook? With an employee handbook, both the employer and employee will clearly understand their rights and responsibilities. In some cases, an employee handbook can help defend the company against employee claims. Country or State specific policies, even newsletters, and many many more. It is an essential resource so it is important to get it right. But in the end, its vital to tailor your employee handbook to your own business requirements. Trello, another technology powerhouse, is well-known forpublicly hosting its handbook, which they refer to as an employee manual on its platform. The employee handbook outlines the companys code of conduct, so that employees know which behaviors are acceptable and which ones are not. This covers the details on how your organisations will not tolerate and then will deal with harassment or discrimination in the workplace.